Technology can bring a business to new heights when it comes to productivity. However, when technology is implemented incorrectly, you can easily end up worse off than you started.
Here are six ways to ensure technology boosts productivity, rather than hinders it.
#1. Reduce your dependence on hardware
Few things stop productivity dead in its tracks than a computer that takes ages to start up or randomly crashes. Slow and aging hardware can quickly end up holding a business back, and the problem is exponentially worse during periods of increased demand. By reducing your dependence on hardware and instead migrating to cloud-hosted resources, you can tap into data-center computing and say goodbye to costly hardware upgrades for good. You’ll also have access to the fastest computing hardware, provided your internet connection can keep up.
#2. Choose the right software
Eliminating hardware from the equation is only the first step. In the largely software-defined business technology infrastructures of today, it’s easy to end up with dozens of browser tabs open and a whole lot of apps and features that you’re never going to use.
To achieve greater productivity, reduce the number of tools you use for work and ensure that everything you do use works well together so you don’t have to manually enter information into multiple systems. Always be wary of so-called “feature bloat” when choosing new business software.
#3. Eliminate notification fatigue
If you’re among the 96% of Americans who own a smart phone, chances are you’ve grown used to receiving notifications from email, text messages, Facebook posts, and a multitude of other apps. That’s exactly how mobile technologies have been designed to take over our lives and keep us addicted. Not surprisingly, this constant stream of distraction takes its toll on our productivity, and it’s seriously compromising our abilities to switch off from work. Always keep your notifications to a minimum and get rid of intrusive apps.
#4. Use a project management solution
Keeping track of long and complex projects can become a full-time job, so much so that you end up unable to get any actual work done. Project management tools like Trello provide a complete line of sight into your workflow, allowing you to break up projects into individual tasks and prioritize them as needed. You can assign different tasks to different people, which helps them maintain their focus and know which jobs need to be completed first. It also helps administrators keep track of productivity as well as the time, money, and resources invested.
#5. Incorporate workflow automation
Repetitively entering data into multiple systems isn’t just tedious, it’s also vulnerable to human error. Instead, people should be able to focus on their core competencies and hone their skills with more rewarding work that makes a measurable and positive impact on their professional lives. If a particular task can be automated, then it almost certainly should be.
#6. Streamline logins
Passwords have always been integral to information security. The problem is that most of us have dozens of password-protected accounts, all of which need unique login credentials to maximize security effectiveness. The fact that it’s usually impossible to remember them all makes it all the more likely for people to just reuse passwords across multiple accounts or, worse still, use passwords that are easy to guess or crack.
With a password manager, you can use single sign-on (SSO) capabilities to access everything you need for work with one set of login credentials. This won’t just save time, but it will also help keep your accounts secure.
Summit Advisors provides proactive IT solutions that boost employee productivity and enable seamless remote working. Call us today to schedule your free assessment.